Matching payments in Quickbooks bank feeds

Advising small businesses on their Quickbooks records, I often come across a similar mistake.

Bills are added to the system, but when they are paid, the payments are entered again via the bank feed system, and coded direct to the relevant nominal code. This action makes a duplication in the accounts, as the original bill would have also been entered direct into the system and coded to the relevant nominal code.

I’ve also seen the same duplication with bank deposits and sales invoices raised.

The correct way to deal with the payments when they come into and out of the bank account is to ‘match’ them to the bill or sales invoices for which the invoices have been made.

Choose ‘match’ rather than ‘add’ on the bank feeds to match a payment to the correct bill or sales invoice.